Human Resources Office Assistant

Posted By: Jack Mohan
Salary: £22,000-£25,000
Location: Newcastle Upon Tyne
Job Type: Permanent
Category: Office & Professional, Legal

Central Employment is collaborating with an award-winning law firm looking to hire a Human Resources Office Assistant to join their team in Newcastle.

Position Overview:

An exciting opportunity has emerged for a dedicated individual to join our client’s team as an HR and Office Assistant. This role involves providing crucial support to the HR and Office Manager, working within a fast-paced environment as an integral part of the administrative support team.

Key Duties:

  • Provide administrative support to the HR and Office Manager, contributing to HR improvement projects.
  • Maintain centralized HR administration, including tracking absences, holidays, new starters, trainees, and leavers.
  • Support the recruitment process, including interview scheduling and reference applications.
  • Assist in setting up onboarding and induction programs, including training for new employees.
  • Conduct desk assessments and set up workstations for new employees and trainees.
  • Arrange weekly health and safety checks, maintain H&S information, and handle distribution.
  • Oversee the upkeep of the car park scheme and daily maintenance.
  • Manage the ordering of stationery and consumables, conducting cost analysis.
  • Mentor new admin team members and oversee apprentices.
  • Arrange building maintenance and obtain quotes.
  • Coordinate meeting room bookings, set up IT equipment for meetings, and order catering when required.
  • Collate data from various systems to produce Excel reports.
  • Issue and collect file review forms, and procure monthly reports.
  • Assist in Archives and Reception when cover is required.

Person Specification:

  • Excellent verbal and written communication skills.
  • Ideally working towards a CIPD qualification.
  • Awareness of client confidentiality, information security, and data protection.
  • Highly organised with the ability to multitask and prioritize workload effectively.
  • Proactive in contributing to internal process improvements.
  • Ability to train and mentor new staff members.
  • Experience with IrisHR and Access Legal would be advantageous.
  • Collaborative mindset with the ability to liaise with colleagues and external service providers.
  • Ideally possesses a Mental Health First Aid Certificate.

Benefits:

  • 25 days holiday plus bank holidays, increasing with the length of service.
  • Healthcare and benefits package.
  • Employee social events.

Apply Now!

Personal Details

Curriculum Vitae

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