Human Resources Office Assistant

Posted By: Jack Mohan
Salary: £22,000-£25,000
Location: Newcastle Upon Tyne
Job Type: Permanent
Category: Office & Professional, Legal

Central Employment is collaborating with an award-winning law firm looking to hire a Human Resources Office Assistant to join their team in Newcastle.

Position Overview:

An exciting opportunity has emerged for a dedicated individual to join our client’s team as an HR and Office Assistant. This role involves providing crucial support to the HR and Office Manager, working within a fast-paced environment as an integral part of the administrative support team.

Key Duties:

• Provide administrative support to the HR and Office Manager, contributing to HR improvement projects.
• Maintain centralized HR administration, including tracking absences, holidays, new starters, trainees, and leavers.
• Support the recruitment process, including interview scheduling and reference applications.
• Assist in setting up onboarding and induction programs, including training for new employees.
• Conduct desk assessments and set up workstations for new employees and trainees.
• Arrange weekly health and safety checks, maintain H&S information, and handle distribution.
• Oversee the upkeep of the car park scheme and daily maintenance.
• Manage the ordering of stationery and consumables, conducting cost analysis.
• Mentor new admin team members and oversee apprentices.
• Arrange building maintenance and obtain quotes.
• Coordinate meeting room bookings, set up IT equipment for meetings, and order catering when required.
• Collate data from various systems to produce Excel reports.
• Issue and collect file review forms, and procure monthly reports.
• Assist in Archives and Reception when cover is required.

Person Specification:

• Excellent verbal and written communication skills.
• Ideally working towards a CIPD qualification.
• Awareness of client confidentiality, information security, and data protection.
• Highly organised with the ability to multitask and prioritize workload effectively.
• Proactive in contributing to internal process improvements.
• Ability to train and mentor new staff members.
• Experience with IrisHR and Access Legal would be advantageous.
• Collaborative mindset with the ability to liaise with colleagues and external service providers.
• Ideally possesses a Mental Health First Aid Certificate.

Benefits:

• 25 days holiday plus bank holidays, increasing with the length of service.
• Healthcare and benefits package.
• Employee social events.