Office Admin Assistant Part-Time

Posted By: Jack Mohan
Salary: £11.44
Location: Newcastle Upon Tyne
Job Type: Part Time
Category: Administration

We are seeking a dynamic and organised individual to join our Client’s team as an Office Administration Assistant. The successful candidate will play a crucial role in supporting various departments within our organization, ensuring smooth day-to-day operations.

Responsibilities:

Administration:

  • Scan invoices into our company systems.
  • Shred documents after successful scanning.
  • Input and match invoices with purchase orders and delivery notes for the accounts team.
  • Note, highlight, and correct variances in invoices.
  • File and archive all job bags for accounts and retrieve them for the sales team.
  • Assist in back-updating, delivery notes, and remittance advice/statements
  • Maintain ISO spreadsheet and documentation filing.

Accounts:

  • Perform accounts payable/accounts receivable duties, supporting the Accounts Administrator role.
  • Provide full-week coverage and hours (9:00 am to 5:00 pm, Monday to Friday) during the accounts administrator’s holiday.

Human Resources (HR):

  • Upload documents to the HR system.
  • Work with the HR Director to keep files, holidays, and records up to date.
  • Load personnel details and ensure they are current.
  • Highlight upcoming personnel milestones to the HR Director.

Reception:

  • Answer incoming telephone inquiries and direct calls to appropriate personnel.
  • Manage door access control.
  • Welcome clients and suppliers, issuing relevant paperwork to visitors.

Ordering:

  • Order and issue factory personnel PPE workwear.
  • Procure necessary items for directors (Amazon purchases, etc.).
  • Arrange replacements for water bottles.
  • Purchase spray cleaners, cleaning products, coffee, tea, milk, etc.
  • Manage kitchen dishwasher operation and related duties.

General:

  • Assist with various other office duties as needed.
  • Provide training on Sage account package 50 as required.

Qualifications:

  • Previous experience in an administrative role is preferred.
  • Familiarity with office software and equipment.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.

How to Apply:

If you are interested in joining our team, please submit your CV

Apply Now!

Personal Details

Curriculum Vitae

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